District Advertisement for Bids

Adrian Public Schools - Adrian, Minnesota September 2026
Middle-High School Electrical Service Replacement

ADVERTISEMENT FOR BIDS EDA No. 2619 00 11 13 - 1

SECTION 00 11 13 - ADVERTISEMENT FOR BIDS

NOTICE TO BIDDERS

DESCRIPTION OF WORK
NOTICE TO BIDDERS: Qualified bidders may submit bids for project as described in this
Document. All bids shall be in accordance with Contract Documents prepared by EDA Inc.,
which Contract Documents are made a part of this notice by reference thereto.
Project Identification: Adrian Public Schools

Middle-High School Electrical Service Replacement

Project Location: 415 Kentucky Avenue, Adrian, MN 56110
Engineer/Architect: Engineering Design Associates, Inc. (EDA Inc.)

385 12th Street, NE
Sioux Center, IA 51250

Project Description: Project consists of an Electrical Service Replacement
Project Cost Opinion: $285,000
TYPE OF BID
Construction Contract: Bids will be received for a Single Prime Contract.
BID OPENING TIME, DATE AND LOCATION
Owner will receive sealed lump sum bids until the bid time and date at the location given below.
Owner will consider bids prepared in compliance with the Instructions to Bidders issued by
Owner, and delivered as follows:
Bid Date: Thursday, October 15, 2026
Bid Time: 2:00 p.m., local time
Location: Adrian Independent School District 511

410 Indiana Ave.
Adrian, MN 56110

Bids will be publicly opened by the Owner and publicly read by the Owner or designee, on said
date and will be acted upon by the Owner at such later time and place as may then be fixed.
Award of the Contract shall be to the lowest responsive, responsible bidder determined on the
basis of the Base Bid. Neither the Owner nor its agents will assume liability for the inability of
the bidder to submit a bid in a timely manner. Bids received after the deadline will be rejected.
Bidders bear full and complete responsibility for the timely submission of such bid. Time of
receipt shall be the time recorded and determined by the Owner or designee.
All bids shall be filed on forms included in the Project Manual, furnished by the Engineer,
sealed and plainly marked. Any alteration of the bid form may be cause for rejection of the
proposal.

Adrian Public Schools - Adrian, Minnesota September 2026
Middle-High School Electrical Service Replacement

ADVERTISEMENT FOR BIDS EDA No. 2619 00 11 13 - 2
EXAMINATION OF DOCUMENTS
Availability of Documents: Complete sets of procurement documents may be obtained in hard
copy from EDA Inc., 385 12th Street NE, Sioux Center, Iowa, upon payment of a $100.00
deposit per set. The deposit will be refunded upon return of the documents in accordance with
the requirements of the Instructions to Bidders.
Procurement documents may also be examined electronically through the following
construction plan rooms:
Construction Update Plan Room (Master Builders of Iowa), Des Moines, Iowa
Dodge Data & Analytics, Arlington, Texas
iSqFt, Cincinnati, Ohio
Plains Builders Exchange, Sioux Falls, South Dakota
Sioux City Construction League, Sioux City, Iowa
Sioux Falls Builders Exchange, Sioux Falls, South Dakota
Prospective Bidders and Subcontractors are responsible for reviewing all procurement
documents, including all addenda, and shall obtain and review complete sets of the documents
prior to submitting bids.
BID SECURITY
Each bid shall be made on the form furnished by the Engineer, and must be accompanied by
a Certified Check, Cashier's Check, or acceptable Bidder’s Bond to be executed by a
corporation authorized to contract as a surety in the state of Minnesota, in an amount equal
to five percent (5%) of the amount of the Bid, made payable to Adrian Independent School
District 511, Adrian, Minnesota, and may be cashed by the Board as liquidated damages in
the event the successful Bidder fails to enter into a Contract and file bond satisfactory to the
Board assuring the faithful fulfillment of the Contract and maintenance of said improvements
as required by law, the provisions of this notice and the Contract Documents within ten (10)
days after acceptance of his Bid.
State Sales Tax: This project is tax exempt. Do not include state sales tax in any calculation
of Bid totals. Contractor will be provided with Minnesota sales tax exemption number for this
project.
BIDDER QUALIFICATIONS
Bidders shall be properly licensed under laws governing their respective trades and be
able to obtain insurance and bonds required for Work. Successful Bidder will be required
to submit Performance Bond, and separate Labor and Material Payment Bond in amount of
100 percent of Contract Sum, and Insurance in a form acceptable to Owner.
Failure to submit a fully complete and accurate Responsible Contractor Verification and

Certification of Compliance Form with the Bid will result in the Bid being deemed non-
responsive and the Bid will be rejected.

Contracts for Work under this Bid will obligate Contractors and Subcontractors to maintain
policies of employment under provisions of applicable Federal and State laws against
discrimination, including Civil Rights Act of 1964 and Minnesota Statute 363.

Adrian Public Schools - Adrian, Minnesota September 2026
Middle-High School Electrical Service Replacement

ADVERTISEMENT FOR BIDS EDA No. 2619 00 11 13 - 3
BASIS OF BIDS
Bid Security of the two lowest Bidders will be retained until contract has been awarded and
executed, but no longer than thirty (30) days after the opening of bids. No Bidder may withdraw
their bid within thirty (30) days after opening of bids.
The successful Bidder will be required to furnish a Performance Bond and Material and Labor
Payment Bond in an amount equal to one hundred percent (100%) of the Contract Sum, issued
by a responsible surety approved by the Board and shall guarantee the faithful performance
of the Contract and terms and conditions therein contained and the maintenance of said
improvements pursuant to the provisions of the Contract Documents.
Bids shall remain in effect for a period of thirty (30) days, commencing on bid due date.
The Board reserves the right to reject any or all bids, re-advertise for all bids and to waive any
or all formalities that may be in the best interest of the Adrian Independent School District
511.
Monthly estimates will be paid to the Contractor as the work progresses in amounts equal to
ninety-five percent (95%) of the Contract value of the work completed during the preceding
calendar month. Such monthly payments shall in no way be construed as an act of acceptance
for any part of the work, partially or totally completed. Final payment of the five percent (5%)
retainage due to the Contractor will be made thirty (30) days after final acceptance of the work
under the Contract by the Owner if no claims are on file and after receipt of satisfactory
evidence that all claims pertaining to such Contract have been paid in full as provided in the
Contract Documents for said work.
Fabrication of new work shall begin immediately after contracts are signed and insurance
certificates are approved. Verify work schedule with Owner and Engineer. The complete
system shall be substantially complete by August 6, 2027.
PREBID MEETING
Prebid Meeting: A Prebid meeting for all bidders will be held as follows. Prospective prime
bidders are requested to attend.
Pre-Bid Location: Adrian Public Schools - District Office

410 Indiana Avenue
Adrian, MN 56110
Pre-Bid Date: Thursday, October 8, 2026
Pre-Bid Time: 3:30 p.m., local time
NOTIFICATION
This Advertisement for Bids document is published upon order of the Board, Adrian ISD 511.

END OF SECTION 00 11 13